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Length of Emails
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DO
Write newsy letters to family and friends
and invite them to write you back
Use email for business needs and
keeping in touch with colleagues. |
DON'T
It is better not to write email that are so
long it will take an hour to read it. Remember, most of us are
using web cafes that cost money. Reading a letter that is 5 pages
long may be too costly.
You should write
business emails that are to the point and specific. Business
people do not have a lot of time so they will not appreciate, nor
read, an email that is long and not specific.Tip: If you have
a lot of information or news to send in an email, you might
consider sending it in several emails as a series. That way you
can include everything you want to say but won't take up so much
time for your reader. You could send them on different days. |
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Using Capital Letters
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DO
Use capital letters as they are intended; at
the beginning of a sentence or for a proper noun or name.
Use all capitals for one word that you
really want to EMPHASIZE. |
DON'T
YOU SHOULD NOT TYPE YOUR
EMAIL IN ALL CAPITALS. ON THE INTERNET THIS IS CONSIDERED
SHOUTING AND IS CONSIDERED RUDE.
If you are participating in a chat
room or a group, this is very important to remember as
others in the group may get offended if they think you are
shouting at them.
you should also not type in all
small letters with no periods or other punctuation the readers eye
is trained to recognize punctuation and capitals and without them
it can be very distracting.
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Using Fonts and Colors
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DO
You should experiment with different
fonts. There are many and they can be fun and interested
to try out.
You can also try out different colors of font to make
your emails more interesting and fun to read. As you can
see reading this lesson, using a different color can
make a point or thought stand out. |
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DON'T
You should not, however, go
wild with the fonts and colors.
Emails that are created using lots of colors and fonts are
sometimes hard to read and are often not able to be read at all on
some browsers. Here's an example of way too much creativity:
Hi, I just found
all these
really great colors
and fonts that I
can
use in my email.
I just
had
to try
them out.
Don't you just
love
them?
Bye
Did you find it a little hard to
read? Remember, your object is to have your email read,
you can be creative in other areas of your computer time but tone
it down for emails. |
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Internet Abbreviations
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DO
It is very acceptable to use shortened words
like you do when sending an SMS on your phone. Its easy to type
and most people are able to read it quickly and easily.
You can also feel free to shorten
really long words using abbreviations to save time typing. Like
Mon. for Monday, or misc. for miscellaneous.
The Internet has developed their own language based on
abbreviations and if you like this type of thing, you should
explore it. It would be especially helpful to you if you are using
chat or Instant Message services since many others will be using
it and you will want to know what they are saying.
Tip: Here's a good site to
visit that gives a list of the most common email abbreviations.
http://www.kcwebsystems.com/codes.htm
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DON'T
You should not send an
abbreviated message to someone who will not understand the new
Internet language. Suppose you got this message right now:
Hi,
just had dinner with the dw and fil and fwiw, he is real loser.lol
He had the nerve to tell me how to paint houses. I told him to
myob and, imnsho, he needs to do just that. dw was pretty mad, lol,
but otoh, she is always pretty mad. j/k isrm cya
You are probably
thinking you need a translator, right? Getting an email like this
might be frustrating. So, make sure your reader will know what you
mean.You should not use the
new Internet abbreviations in business emails as this is
considered to be unprofessional. Save it for your personal email
and chats.
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DON'T
SPAM is the
Internet word for sending unsolicited email ads to people's
email address and it is forbidden, illegal and unethical.
You should never, ever send
your ads unsolicited. This can result in your email account being
shut down permanently and in severe cases of abuse, your website
can be shut down and banned.
There are many ways you are allowed
to send email ads and it is in your best interest to find the
legal ways to do this before you just start sending ads by email.
If you think you are being SPAMMED,
see the i4c Free Report on Scams and Frauds to find out how to
report it.
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SPAM
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DO
Email is a very effective marketing
tool when used in the proper manner. You should explore all the
legal ways you can use email to send ads for your website, service
or product.
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DON'T
SPAM is the
Internet word for sending unsolicited email ads to people's
email address and it is forbidden, illegal and unethical.
You should never, ever send
your ads unsolicited. This can result in your email account being
shut down permanently and in severe cases of abuse, your website
can be shut down and banned.
There are many ways you are allowed
to send email ads and it is in your best interest to find the
legal ways to do this before you just start sending ads by email.
If you think you are being SPAMMED,
see the i4c Free Report on Scams and Frauds to find out how to
report it.
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Final Lesson Completed !
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to Top |
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This completes the
i4c FREE 5-part NetBasics Email course. Feel free to go back to
any part and do it again or review.
Opening an Email Account
Using Your Email
Managing Your Email
Safeguarding Your Email
Email Do's and Don'ts
Another great place for quick
answers is the
i4c Q&A
Here you can ask a specific question and get an answer or you can
read through past questions to find your answer.
Coming Soon!
Advanced Email Management
another i4c Net Basics Mini
Course
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 EMAIL
DOs & DON'Ts
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EEMAIL