Messages Per
Page:
It is probably set at 25. This means
that your inbox will display 25 emails in the list at one time.
Use the pull down box and select how many you want to be
displayed.
Tip:
I recommend selecting 200. The reason for this is that when you
need to view a message that may be at the bottom of your list you
have to go to that page & wait for the page to load. This can take
a long time especially when the link is slow or the computer is
slow. If you choose 200, all your emails will be on the same page
and it will save time to just scroll down to the bottom.
Special Folders:
Do nothing
at this time
Headers, Font Size, and
Screen Widths:
Change nothing at this time
Security:
Tick both boxes in this section
Tip: I recommend
this because HTML takes a very long time to open and will end up
costing you money when in a web cafe. The warning is so that
advertisers will not know if you opened their emails or not. You
will learn all about the dangers of this in Part-4 on Safeguarding
Your Email.
Message Actions:
Skip this whole
section and do not change anything. You will learn about these
later in an Advanced Lesson.
Now, look at the bottom and click
on the word SAVE. This will
take you back to the Mail Options page and a message will tell you
your changes have been saved.
Click on
Check Mail ( top left) to go back
to your Inbox.
|
|
Setting up Your Address Book
Back to the Top |
| This feature
allows you to save your email address so that they are easily
available when you want to send an email. To set it up, follow
these instructions: At the
top left of your email you will see the word ADDRESSES.
Click the arrow next to it to view the pull down box. Select
Add Contact
This will open to a form for you to
fill in as follows:
Name:
Enter the first and last name of your
contact
(adding a middle name is optional)
Email:
Type in the email address making sure it is the
complete address like
contact@yahoo.com
Yahoo ID: Do
nothing at this time
Nickname: Enter what you
call this person. For instance,
if you are listing your mother whose name is
Mary Jones, you could list the nickname as
Mom.
Category:
Use the pull down box and select
the one that
applies to your contact. For instance, Mom
would go in Personal
Note: The
rest of the form is for optional information. You may fill all or
part of it in if you want but no instructions are given at this
time.
Look for the commands to save
(located at the top and the bottom of the form)
If you made a mistake or changed
your mind about adding this contact
Click Cancel
If this is the only contact you
are entering
Click Save Contact. You
will now see a final copy of your entry. If it is right, click
Done. If it is not right, click
Edit. After you click done, your
address book will be displayed showing all your entries.
If you want to add more contacts
Click Save and Add Another.
This will bring up another blank form. Fill it in just like
the first one. When you have entered the last contact, click
Save Contact and then click
Done. You will now see your address
book with all you contacts listed.
Note: You can
open your address from the Inbox by clicking on Addresses. Beside
each name is the word
(edit).
If you click on this, you will be able to change the information
or delete the contact completely.
|
|
| Using
Your Address Book
Back to the Top |
| Addressing an
email using your Address Book is quick and easy. There are
2 ways to do it. Enter the
Nickname for your contact in the address box on the email you
are composing.
This is the fastest way to use the
Address book. You just type the nickname only and when you send
the email, your address book will automatically enter the correct
email address.
Tip: if you want
to send your email to more than one person, just type in all the
nicknames separated by commas. It would look like this: Mom,
John, Mary.
When you send, all three addresses will be entered and they will
all get the email.
Insert Addresses
Click on this and your address book will
open. Select who you want to send to. (it can be one person or
several) and tick the boxes in the column under the word
TO. Then click on Insert Checked Addresses (located at
the top and bottom of the Address Book) and all the addresses will
be entered in your email.
Tip: You can
also choose to print a copy of your address book if you want. Open
the Address Book and click on Printable View (top right).
Choose the format you want and then print. |
|
Using Folders
Back to the Top |
Very often you
will receive an email that you want to save because it has
information in it that you either need or want. You can just
leave it in your inbox, but when you need it you will have
to search for it.
If you have a lot of emails, like I do, this can take a lot of
time and you may have to open several emails to find the right
one.
But, there is a much easier way. Use your Yahoo
Folders.Creating
Folders:
After you have read your email and decided to save it,
go to the top right of your email and look for the words "move
to folder". Click on the arrow to open the pull down box.
Select "new folder" and then click OK
A box will appear asking you to name the
folder. Type in the name you want on this folder and click OK
Your email has now been moved to a folder and will stay
there forever unless you delete it.
Note: To open a
folder scroll down the Folders column on the left side of
your email. When you find the folder you want, simply click on its
name and it will open listing any emails stored in the
folder. You can then click on any email and open it. When you
close the email, it will go right back to the folder.
Save an Email in an Existing
Folder:
To save an email in an
existing folder, go to the "move to folder" box and use the
pull down box. Select the name of the folder you want to save
in and then click OK. Your email will move to that
folder.
Create a Folder before you save
Emails
If you know what kind of folders you will need, you can create
them ahead of time and then save the emails it them.
At the top of the Folders column you will
see the word "Add". Click on it, name the folder and
click OK. This will create an empty folder.
Editing Folders:
To edit your folders, click on the word
"Folders" at the top of the column. This will open a page
with all your folders listed.
Next to each folder are the words "delete"
and "rename"
Click on either to perform these functions.
Note: You
may only delete folders that are empty. If you wish to
delete a folder, you must first either delete all the emails in it
or move them to another folder. |
|
Flagging Mail
Back to the Top |
This option is
very handy to remind you of something you need to do with an
email. For instance, maybe you need to send a reply but you either
don't have time right away or you need to get some information for
your reply.
As a reminder, you can Flag the message.
To do this, go to the top of the email
and click on "Flag Message"
When you go back to your inbox, you will see that there is
a flag next to the email to remind you. After you have
finished with this email, click "Remove Flag"
and it will go away. |
|
Searching Email
Back to the Top |
Sometimes, you
need to find an email that you received. You may not have saved it
in a folder and you may have many emails.
You can, of course, start looking in all your emails but this can
take a lot of time. An easier way is to use the Search
option in your email.
Here's How:
There are basically two ways to search. They are by the
person's name who sent you the email and by a word
or words that you know are in the email.
To start a search by name:
Click on
Search Mail at the top right of your
email. Enter the persons name (you can just enter one name).
Select either to search All Folders or Select the
folder you want to search.
Click Search.
You will now get a list of all
emails from this person, to this person, or that contain this
persons name in the address or subject line.
To start a search by a word:
If you are not sure who sent the email, you may want
to search by a word. For instance, the email you are looking for
was about a party you are invited to and you need to find the
details.
Click on
Search Mail at the top right of your email. Enter the word
you want to search for, like "party". Tick the box
that says "search all text in the messages" and select
either a specific folder or All Folders.
Click Search
You will now get a list of all
emails that contain the word party anywhere in them.
Tip: Learn to
use this feature. If you only have 10 emails, it is probably not
important. But if you end up with lots of folders and hundreds of
emails, this feature will save you a lot of time and, in a web
cafe, that also saves money. |
| There
is More !
Back to
the Top |
|
Coming Soon
!
Advanced Email Management Course
which will include topics such as: sending an
attachment, adding a photo to an email, creating your personal
signature and much more. Watch for it!
For now, be
sure to follow the rest of i4c's FREE 5-part NetBasics Email
course
Opening an Email Account
Using Your Email
- for Beginners
Managing Your Email
Safeguarding Your Email
Email DOs and DON'Ts |
|
 Manage
Your Email
|
|
EEMAIL